6 Extraordinary Ways to Use Legal Document Automation Software | AXDRAFT (an Onit company)
For every wheel that has been invented, there will be people who want to use it in some weird way that was not predicted by the inventor. Like using toothpaste and a toothbrush to polish the edge of your sneakers.
Who cares as long as it works, right?
In almost every office, there is always a genius who wants to make life easier for his team. To do this, they will take all the tools at their disposal and find the most effective and non-traditional way to use them.
In this blog, we’ve rounded up some of the more unorthodox and less obvious ways to use legal document automation software. Yet some of them remain so inconspicuous that they were not discovered by any of our team members. So if you know of anything, let us know on social media, we will appreciate your insights!
Collaborate and negotiate contracts… from a smartphone
According to Ethan Marcotte 2010 blog post on responsive web design, everyone wanted to make their website and platform responsive and most importantly mobile friendly. In 2021, it’s hard to find a website that isn’t as functional or easy to use from mobile as it is from desktop. Business tools such as RCMPvirtual meeting rooms, payment processing software are now available on mobile.
Legal document automation software is no exception. The not so obvious part here, however, is that most people ignore innovation and still perform important tasks, such as reviewing, collaborating, and negotiating, from their desk, using a computer. Well, that’s no longer necessary.
In 2021, it’s hard to find a website that isn’t as functional and easy to use from mobile as it is from desktop.
Our phones are large enough to be able to see all the text properly, and the functionality of various document automation software vendors gives you the ability to review legal contractsleave comments, react to them and make contract changes on the go.
Once you try it, you’ll never have to worry about being stuck in traffic again when a major contract review is on your schedule.
Write custom instructions
Several products, properties or pieces of equipment can all be similar, but have their own specificities. To prevent misuse, property damage, or property damage, it is important to have a user manual or set of instructions.
What do dental implants, desks and construction drills have in common?
There are tons of them, and each can differ in size, functions, and materials! You may end up spending long hours trying to get a set of instructions to match each particular item on your “owned” list. Or you can automate this process and deliver custom manuals for each product in minutes.
A manual is also a document, which means that its writing can also be automated.
Integrate and train new recruits
Growing your team can help you reach new heights in business, accomplish more tasks, and allocate resources to expand your expertise. But first, you’ll have to teach them the business way.
With legal document automation, all you have to do is grant your new hire access to the software and show them quickly.
nside, they will familiarize themselves with the structure of your contracts and clauses that are important to the business, consult the model repository to know how the business operates, and keep up to date with the company’s current customers and their relationships with your company.
By giving them the most useful tool for the contract life cycle management they have already dealt with, you also ensure that any contract drafted by a new person will be near perfect and error free.
Automate design briefs
When hiring a designer, you can’t always express exactly what you want. This is why clients of design agencies can often be perplexed at the very first step of filling out the specifications. The main problem here is the kaleidoscope of images we have in our heads that often lack clarity and structure. And that’s why we need designers after all.
Document Automation software is not just about contracts. It’s about creating a flexible document model based on the material you already have. For a design agency, this can be a perfect solution to show their expertise and allow their clients to work on a brief that already includes all possible design options, and to solve the most common pitfalls in advance.
For a customer, they get a simple, engaging, and intuitive way to express their wants and needs to the business.
Compliant hiring process
Hiring new employees is always exciting. However, it is important to ensure that the potential hire poses no risk to your operations and that the hiring process is 100% compliant.
After defining your job requirements, ranking exempt and non-exempt employees, and interviewing potential candidates, a human resources manager will need to compare a lot of data to make the right hiring decision.
Some HR departments have found that legal document automation software can be a great tool for checking new hires for compliance. With automated workflows, they can avoid having to compare resumes and job interview results with company hiring standards.
All they have to do is answer a few questions regarding the prospect’s qualifications. Upon completion, they will receive a response from the system if a lead is the right person to join their team.
Influence contracts and marketing materials
just like legal operations work with tons of contracts, marketing can also involve a ton of supporting documents. Especially when deploying a strategy that involves third-party promotion, such as influencer marketing.
Engaging with influencers is a great way to attract new customers and social media followers. However, there are many ways to collaborate with them in terms of KPIs, payment terms, types of engagement with prospects, etc. By implementing an automated template, your marketing team can easily draft a contract with a new influencer, outline collaboration details, and sign it.
A very important advantage here is that later you can use metadata to easily find all your influencer contracts, check the details of each clause and compare them with the results provided.
Using legal document automation software for storage and collaboration only
We already know that the law document automation software automates the drafting of contracts. But is there good use if you prefer other tools for writing documents? Apparently there are.
Even if you prefer to create contracts in MS Word, or any other system, or receive documents from third parties, you still need to store and process them somewhere. Instead of wasting office space and paper, you can upload external documents to your legal document automation software, review and annotate them, and share access with team members and third parties who must participate in the negotiation.
Everyone has their own favorite set of tools. But that doesn’t mean combining them for better performance doesn’t work either.
The human brain consists of two equally important parts, creative and analytical. While the creative part comes up with all the crazy ideas, the “smart part” works tirelessly to put those ideas to use. Sometimes the solutions are quite obvious. Other times, not many.
Although legal document automation software was primarily created for lawyers and their contracts, it doesn’t have to stay that way. The main idea behind the software is to make your life easier, save you timeand avoid contract management shameful process. How you do it is up to you.
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